Event Leading 101
This guide was taken from the CRW AZA BBG GUIDE TO PROGRAMMING
Planning the programming for an event is the first step to holding a successful
event. The next step is successfully leading the event. You can have amazing
programming but an ineffective event if it not lead properly. Follow the steps
below to lead an effective event.
1) Be Organized:
Have all supplies ready for each program before it starts. Know where everything is so you don’t have to awkwardly look for materials while explaining the program.
2) Get Help:
If you need prep work done for a program during the event, have a friend do it so you can actively lead the event.
3) Be the Overseer:
With round robin type programs, make sure at least one of the event planners (or the N’siah/S’ganit) is overseeing the event and checking on the groups.
4) Don’t Ask People to be Quiet before you are Ready:
Try not to have a lot of random short breaks but if you really can’t be ready for the program a little down time is okay. When you ask participants to be quiet, start explaining the program the second you have people’s attention.
5) Don’t Yell:
Ask people to be quiet nicely, project your voice if people can’t hear you, talk quietly so people have to listen careful. You can also go around asking small groups of participants to be quiet. Anything but yelling or saying “shut up”. Both are rude and ruin the atmosphere of events.
6) Give Clear Instructions:
Don’t be confusing or chaos will in sue. Give instructions step by step. If you think program directions might be confusing, test them out on a friend or family member before the event.
7) Keep in Mind the Order of Programming:
When planning the event, keep in mind the order of programs. Try to make transitions natural, logical, and easy. For example, try and minimize the number of times you move rooms.
8) Stay Focused:
As the event leader, it’s unacceptable to have side conversations or join in commenting at inappropriate times (example- during mixers). If you comment, other people will think it’s okay. Remember, snaps not comments.
Planning the programming for an event is the first step to holding a successful
event. The next step is successfully leading the event. You can have amazing
programming but an ineffective event if it not lead properly. Follow the steps
below to lead an effective event.
1) Be Organized:
Have all supplies ready for each program before it starts. Know where everything is so you don’t have to awkwardly look for materials while explaining the program.
2) Get Help:
If you need prep work done for a program during the event, have a friend do it so you can actively lead the event.
3) Be the Overseer:
With round robin type programs, make sure at least one of the event planners (or the N’siah/S’ganit) is overseeing the event and checking on the groups.
4) Don’t Ask People to be Quiet before you are Ready:
Try not to have a lot of random short breaks but if you really can’t be ready for the program a little down time is okay. When you ask participants to be quiet, start explaining the program the second you have people’s attention.
5) Don’t Yell:
Ask people to be quiet nicely, project your voice if people can’t hear you, talk quietly so people have to listen careful. You can also go around asking small groups of participants to be quiet. Anything but yelling or saying “shut up”. Both are rude and ruin the atmosphere of events.
6) Give Clear Instructions:
Don’t be confusing or chaos will in sue. Give instructions step by step. If you think program directions might be confusing, test them out on a friend or family member before the event.
7) Keep in Mind the Order of Programming:
When planning the event, keep in mind the order of programs. Try to make transitions natural, logical, and easy. For example, try and minimize the number of times you move rooms.
8) Stay Focused:
As the event leader, it’s unacceptable to have side conversations or join in commenting at inappropriate times (example- during mixers). If you comment, other people will think it’s okay. Remember, snaps not comments.